Magnolia Place: Policies

General Policies

Room Rates & Taxes

All rates are based on double occupancy. There is a $50.00 charge for an additional person per day.
Two night minimum and 3 night minimum during all event weekends (May – Nov Please call for event dates).
Discounts are available for extended stays, please call for stays lasting longer than 6 days.
House Rental for 18 people plus “event room”. Call for information and rate.
During our high season (May-November) reservations on weekends are a 2 night minimum (3 nights on event weekends). Check in/out on Saturdays is prohibited.
All room prices are subject to 8% New York sales tax, and a 4% county lodging tax.

Check In & Check Out

Check-in is from 4:00pm – 5:00pm. All Check-ins after 5pm will be a Self Check-in. Procedures for self check in are in the confirmation email sent directly after your booking is completed.
Check out is 11:00am. In order to accommodate arriving guests, we ask that you vacate your room by 11:00 AM on your departure date. If you would like a later check-out, please let us know and we shall make every effort to accommodate you.

Deposits

We require a deposit of one room night rental per room to secure your booking, some specials may require a higher deposit.

Cancellations

Our “cancellation policy” provides for a full refund, less a 10% processing fee, for reservations canceled seven days prior to your expected arrival. Cancellation of your reservation within six days is a 100% fee.
No refund on special event weekends (NASCAR, Vintage race weekend) and graduation weekends (Cornell etc.). Call us for this year’s dates.

Smoking Policy

Magnolia Place is a Non-Smoking facility which includes the porches, this includes the use of e-cigarettes.
We do offer a location on the grounds for smoking, ask one of our staff as to the location.

Pet Policy

Although we have a pet that lives with us, we do not allow pets.
Although we do not accommodate pets, we do have a kennel near us that can help if you need their services

Children

We are unable to accommodate children under the age of 14 years.

ADA Website Compliance

Our goal is to provide a wonderful experience in the desirable location of Hector, NY. We have built our site with ADA compliance in mind and have utilized available tools such as achecker.ca and Google Chrome’s ADA compatibility diagnostic tools. Please be aware that our efforts are ongoing. If you have difficulty navigating our website or booking a room at our inn, we ask you to contact us via telephone or email and our helpful staff will be happy to assist you. Please note that due to the age of the building on our property, we are not ADA Compliant. We do offer some features that may accommodate your special needs. (see below) Just call will questions.

5240 State Route 414
Hector, NY 14841-9707
(607) 546-5338
Owners: Ron and Katy Beck
magnoliaplace1ny@gmail.com

We work very hard to provide an easy-to-use online experience for all guests. We believe all of our website visitors should be able to easily research online on https://www.magnoliawelcome.com regardless of device type and whether an individual requires assistive technology. Our Inn’s website allows visitors to search for accessibility featured guest rooms with ease and details our property’s accessibility features here. If you have any questions or would like to report any issues related to the accessibility features of our property’s website, please contact us at magnoliaplace1ny@gmail.com

Bed and Breakfast Website Accessibility Features

This website for Magnolia Place Bed and Breakfast is designed to be fully accessible to all and is designed according to W3C Web Content Accessibility Guidelines (WCAG) 2.0 and conforms to most priority checkpoints which entail some of the following elements:

Navigation Shortcuts

Our inn’s website can be navigated by using the tab key to traverse the elements of each page and by using the enter key to activate a highlighted link.

Structured, Semantic Markup

HTML heading tags are used to convey the document structure. Navigation menus are tagged as HTML maps so that the menu title can be read out, and the menu items are presented as a group.

Images Visibility

All content images include descriptive ALT attributes and all purely decorative graphics include null ALT attributes.

Standards Compliance

The site is designed to conform to Level AA compliance as specified by the Web Content Accessibility Guidelines. All pages validate as XHTML 1.0 and use structured semantic markup.

Bed and Breakfast Accessibility Features

All guests are welcome at the inn. However, due to the age of our building, we are not ADA Compliant. We do, however, have limited accessibility for those with disabilities. The Lilac Suite is a first-floor accessible room. Magnolia Place does have a portable ramp to allow access into the house and into the Garden Room for breakfast or gatherings. We request advance notice so we are prepared for your arrival and are set up for your easy access. If you require other items please inform us prior to your stay, and we will be happy to work with you to assure a pleasant and comfortable stay.

Accessibility References

Web Content Accessibility Guidelines (WCAG) 2.0, which explains the reasons behind each guideline.
Section 508, Information and news about the accessibility standards introduced by Section 508 of the Rehabilitation Act.

Browser Help

Optimize the way you view your web browser. If you have difficulty in reading our website on your screen, you may be able to change the settings on your browser to help you improve readability and visibility of each webpage:

Learn about the Accessibility features of these major Internet Browsers below:

Mozilla Firefox: Click Here for Mozilla Firefox Accessibility Features
Google Chrome: Click Here for Google Accessibility Features
Internet Explorer: Click Here for Microsoft Internet Explorer Ease of Access Options
Apple Safari: Click Here for Apple Accessibility Support

Privacy Policy

Magnolia Place Bed and Breakfast is a United States based business which complies with applicable laws to protect your personal information. As a data controller, upon consent, we will collect and process your personal information in order to provide you with superior service, analyze your travel and accommodation preferences, and inform you of specials, packages and events. You may withdraw your consent at any time.

We take the protection of your stored data very seriously and are following regulations set forth by the EU Data General Data Protection Regulation (GDPR). We have updated our Privacy Policy below so you know what data we collect from you, know how we use that data, and ensure that you have meaningful control over both.

Individuals located in the European Union have a right to change, request deletion of, or know the extent of personal information collected by our business. Unless required to do otherwise by law, we will honor requests to update, correct, change, or delete personal data following successful identity verification.

Magnolia Place Bed and Breakfast has adopted reasonable physical, technical and organizational safeguards which guard against accidental, unauthorized or unlawful destruction, loss, alteration, disclosure, access, use or processing of the personal data in our possession. Customers and visitors will be promptly notified in the event of any known unauthorized access to, or use of personal data.

Collection and Storage of Personal Data

The processing of personal data, such as the name, address, e-mail address, or telephone number of our customers, shall to the best of our knowledge, be in line with the General Data Protection Regulation (GDPR), and in accordance with country-specific data protection regulations.

We only collect personal data to be able to deliver accommodations in a safe and legal way for both us and the guest and in line with required regulations.

As we only use personal data for the purposes mentioned in the point above we assume guests give consent by a clear affirmative action (entering their own personal data by themselves and confirming the reservation by pressing a button in the system).

We collect the following personal data: name, address, phone number, email address, and credit card data.

We never collect personal data for accompanying children under 16.

We never use personal data for profiling purposes.

We never sell or use personal data that we have received to a third party.

Subscriptions to receive email updates will be held indefinitely.

You may request deletion of your data from our marketing databases by opting out of consent.

If you wish to update, remove, or add to the information collected by our website or held by our marketing team, you may submit your request on our website or by email to magnoliaplace1ny@gmail.com Any incident related to a data breach or theft of data is immediately reported to the Privacy Commission.

Customer Access to Data Requests

If a customer asks for their personal data, we will provide it free of charge.

We communicate the personal data we store to our customer both through the booking confirmation and in the arrival information. The only exception to this rule is credit card information which we only send encrypted and only upon specific request.

Visiting Our Website

By visiting our website, you consent to the collection and use of your personal data as described herein. If you do not agree with the terms set herein, please do not visit this website. If required by applicable law, we will seek your explicit consent to process personal data collected or volunteered by you. Kindly note that any consent will be entirely voluntary.

Cookies

Many Internet sites and servers use cookies. Through the use of cookies, Magnolia Place Bed and Breakfast can provide visitors to our website with more user-friendly services that would not be possible without the cookie setting. Cookies allow us to recognize our website users to make it easier for the users to utilize our website. For example, the website user that uses cookies does not have to enter access data each time the website is accessed. Another example is the cookie of a shopping cart in an online shop. The online store remembers the articles that a customer has placed in the virtual shopping cart via a cookie.

Visitors to our website may opt-out of cookies storage at any time and prevent the setting of cookies by means of a setting of the Internet browser used, and may thus permanently deny the setting of cookies.

Email Marketing

We operate an email mailing list program used to inform consented subscribers about news, specials, and events. Users subscribe through an online automated process where they give their explicit permission. The subscribers personal details are collected, processed, managed and stored in accordance with the regulations named in ‘The policy’ above.

Email marketing messages may contain tracking beacons, tracked clickable links, or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to the customers engagement, geographic, and demographics. Through our emails you may unsubscribe or opt-out at any time.

Subscriptions to Newsletters

Our customers are informed regularly by means of a newsletter about offers, specials and events. The customer may only receive our newsletter by (1) having a valid e-mail address and (2) the customer consents to the subscription.

The personal data collected as part of a registration for the newsletter is only used to send our newsletter. There will be no transfer of personal data collected by the newsletter service to third parties. The subscription to our newsletter may be terminated by the customer at any time. The consent to the storage of personal data, which the customer has given, may be cancelled at any time. To unsubscribe to our newsletter, a corresponding link is found in each newsletter. It is also possible to unsubscribe from the newsletter at any time by email or in writing.

External Website Links & Third Parties

Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout our website.

We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Visitors to our website should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Contacting Us

If there are any questions regarding this privacy policy, you may contact us using the information below.Magnolia Place Bed and Breakfast
5240 State Route 414, Hector, New York 14841
(607) 546-5338
magnoliaplace1ny@gmail.com
www.magnoliawelcome.com

Policy Modifications

Magnolia Place Bed & Breakfast may amend this Privacy Statement from time to time in order to meet changes in the regulatory environment, business needs, or to satisfy the needs of our guests, properties, strategic marketing partners, and service providers.

Cookie Policy

The Magnolia Place Bed & Breakfast Privacy Statement

HERE’S WHAT WE BELIEVE ABOUT USER PRIVACY AND DATA PROTECTION

User privacy and data protection are a necessity and our duty
We have the duty of protecting personal data
Data is a liability, it should only be collected and processed when absolutely necessary
We dislike spam as much as you do!
We will never sell, rent or distribute your personal data
We will not make your personal information public without your consent. Your personal information (name) will be made public only if you wish to make a comment or review on the website.

RELEVANT LEGISLATION

Along with our business and internal computer systems, our website is designed to comply with the following national and international legislation with regards to data protection and user privacy:

WHAT PERSONAL INFORMATION WE COLLECT AND WHY

Below is a description of what information is collected and reasons for collecting it. The categories of information collected are as follows:

SITE VISIT TRACKERS Like most websites, this site uses Google Analytics (GA) to track user interaction. We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to track their journey through the website. Although GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. GA also records your computer’s IP address, which could be used to personally identify you, but Google does not grant us access to this. We consider Google to be a third-party data processor. GA makes use of cookies, details of which can be found on Google’s developer guides. Our website uses the analytics.js implementation of GA. Disabling cookies on your internet browser will stop GA from tracking any part of your visit to pages within this website. In addition to Google Analytics, this website may collect information (held in the public domain) attributed to the IP address of the computer or device that is being used to access it.
REVIEWS AND COMMENTS Should you choose to add a comment or review on our site, the name and email address you enter with your comment will be saved to this website’s database, along with your computer’s IP address and the time and date that you submitted the comment. This information is only used to identify you as a contributor to the comment section of the respective blog post and is not passed on to any of the third-party data processors detailed below. Your comments and the associated personal data will remain on this site until we see fit to either
- Remove the comment or
- Remove the blog post.
NOTE: You should avoid entering personally identifiable information to the actual comment field of any blog post comments that you submit on this website.
FORMS AND EMAIL NEWSLETTER SUBMISSIONS ON THE WEBSITE If you choose to subscribe to our email newsletter or submit a form on our website, the email address that you submit to us will be forwarded to a third-party marketing platform service company. Your email address will remain within their database for as long as we continue to use the third-party marketing company’s services for the sole purpose of email marketing or until you specifically request removal from the list. You can do this by unsubscribing using the unsubscribe links contained in any email newsletters that we send you or by requesting removal via email. When requesting removal via email, please send your email to us using the email account that is subscribed to the mailing list. Listed below are the pieces of information that we may collect as part of servicing requests on our website:
- Name
- Email ID
- Phone
- Mobile
- Address
- City
- State
- Postal Code
- Country
- IP Address
We do not sell your personal information to third parties. We may share a limited amount of data with listed Third-Party data processors only towards servicing your requests or improving our offering.
EMAIL LINKS We only receive an email when a user mails us using an email link. There are no third-party data processors or intermediaries involved. The data is collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP). Our SMTP servers are protected by TLS (sometimes known as SSL) meaning that the email content is encrypted before being sent across the internet. The email content is then decrypted by our local computers and devices.
REVENUE RECOVERY EMAILS As part of the Revenue Recovery model, we work with re-marketing service companies to send notification messages if you have abandoned your cart without making a purchase. This is for the sole purpose of reminding customers to complete the purchase if they wish to. The re-marketing service companies do a real-time capture of your email ID and cookies to send an email invite to complete the transaction if the customer abandons the cart. However, the email ID of the customer is deleted from their database as soon as the purchase is complete.
“DO NOT SELL MY DATA” – WHY WE DON’T HAVE IT ON THIS WEBSITE We do not sell personal information of our customers or of minors below the age of 16 years to third-party data collectors and hence the “Do not sell my data” opt-out button is optional on our website. Reiterating, we may collect your data for the sole purpose of completing a service request or for marketing communications. If you wish to access or erase your personal information, you can do so by submitting your details here.
IMPORTANT NOTICE FOR MINORS SHARING PERSONAL INFORMATION If you are under 16 years of age you MUST obtain parental consent before:
- Submitting a form
- Posting a comment on our blog
- Subscribing to our offer
- Subscribing to our email newsletter
- Making a Transaction
ACCESSING/DELETING PERSONAL INFORMATION Should you wish to view or delete your personal information, please email us here with the email address used, your name and deletion request. Alternatively, you can fill out the form at the bottom of this page to view and/or delete your data stored with us

THIRD PARTY DATA PROCESSORS

We use a number of third parties to process personal data on our behalf. These third parties have been carefully chosen and all of them comply with the legislation set out in section above. If you request for your Personal information to be deleted with us, the request will also be forwarded to the parties below:

COOKIE POLICY

This policy covers the use of cookies and other technologies. The types of cookies we use fall into 3 categories:

ESSENTIAL COOKIES AND SIMILAR TECHNOLOGIES These are vital for the running of our services on our websites and apps. Without the use of these cookies parts of our websites would not function. For example, session cookies allow a navigation experience that is consistent and optimal to the user’s network speed and choice of device.
ANALYTICS COOKIES AND SIMILAR TECHNOLOGIES These collect information about your use of our websites and apps and enable us to improve the way it works. For example, analytics cookies show us which are the most frequently visited pages. They also help identify any difficulties you have accessing our services, so we can fix any problems. Additionally, these cookies allow us to see overall patterns of usage at an aggregated level.
TRACKING, ADVERTISING COOKIES AND SIMILAR TECHNOLOGIES We use these types of technologies to provide advertisements that are more relevant to your interests. This can be done by delivering online advertising based on your previous web browsing activity. Cookies are placed on your browser which will store details of websites you have visited. Advertising based on what you have been looking at is then displayed to you when you visit websites that use the same advertising networks. We may also use cookies and similar technologies to provide you with advertisements based on your location, offers you click on, and other similar interactions with our websites and apps.

DATA BREACHES

We will report any unlawful data breach of this website’s database or the database(s) of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.

CHANGES TO OUR PRIVACY POLICY

This privacy policy may change from time to time to conform with legislation and/or industry developments. We will not explicitly inform our clients or website users of these changes. Instead, we recommend that you check this page occasionally for any policy changes.